The following article will overview the process of setting up 2-Step verification for a Google Account, as well as providing instructions on how to add your mail account to third-party mail clients such as Outlook with this feature enabled. 2-Step verification is now mandatory for all Wharton Google Accounts (Wharton-provided Gmail).
NOTE - You can also enable 2-Step for Pennkey authentication, the instructions for which can be found here.
Before You Start
If you have an Android phone:
- Open the Settings app on your phone
- Tap Accounts, then Add Account
- Select Google and then sign in
If you have an iPhone:
- Get the Google app from the App store
- Sign in with your Wharton Gmail account
Alternatively, if you prefer entering codes rather than being prompted with a notification:
- Download the Google Authenticator app from either the App Store or the Google Play Store
Enabling 2-Step
- Login to your Wharton Gmail
- Click your profile icon in the top-right and select "My Account"
- Select "Sign-in & Security"
- Scroll down and click "2-Step Verification"
- Click "Get Started" and sign-in with your Wharton Gmail
- Add a second-step option by either selecting "Try it now" or "Don't use Prompt"
- (Default is "Prompt", a.k.a. notification to a mobile phone)
- Confirm that second-step is setup by either selecting "Yes" or typing in the code you are provided with on your mobile device
- (depends on the method you chose)
- Add a backup option by typing in your phone number and selecting either "Text Message" or "Phone Call"
- (Most common: text message to a mobile phone)
- Click "Send"
- Confirm the backup option is setup by typing in the code you are provided with on your mobile device and clicking "Next"
- Select "Turn On"
Getting Backup Codes
These codes are used in case all of your 2-Step verification methods fail, and you still need access to the account.
- Navigate to the "2-Step Verification" section of your Wharton Gmail (see Steps 1-5 above for details)
- Look underneath "Backup Codes", select "Setup"
- Download or print this list of codes and store them in a safe place
Adding to Outlook - Windows
- Download and run "G Suite Sync"
- Enter your Wharton address (PennkeyUsername@wharton.upenn.edu)
- Enter your Wharton password (normally used for signing into your Wharton Gmail)
- Confirm login via 2-Step Verification (Google Prompt by default)
- Allow G Suite Sync access to your account
- Click "Create a new profile", leave all the checkboxes blank
- Open Outlook and allow G Suite Sync to run
Adding to Outlook - MacOS
CAUTION - you can only use an App Password once. If you forget it (before typing it into Outlook) or require an App Password for another application, you will need to generate a new one.
- Create an App Password
- Login to your Wharton Gmail account
- Click your profile icon in the top-right, and select "My Account"
- Select "Sign-in & Security"
- Find the section titled "Passwords & Sign-in Method" and select "App Passwords"
- Sign-in with your Wharton Gmail password
- Confirm login via 2-Step Verification (Google Prompt by default)
- Click the "Select App" drop-down list and choose "Other"
- Type in a name for the App Password (can be whatever you want)
- Copy & paste the App Password into a notepad/notes application
- Adding the Account
- With Outlook open, navigate to Outlook > Preferences > Accounts
- Select "Add a new Email"
- Type in your Wharton Gmail address
- Close the pop-up window that asks for your password
- Click "Not Office365"
- Select "Gmail"
- Enter in the App password in the password field
- Click "Add Account" and then "Done"